At its
most basic use, Time Tool acts as a time clock; you may "punch
in" and "punch out" as you begin and end sessions
of work on a job. If you have multiple projects to bill time
toward, you may punch in and out toward specific projects.
Once your job is complete, Time Tool will generate a nicely
formatted invoice, print it, and save it for you. Within Time
Tool lies a powerful relational database engine that keeps
track of all your jobs, time assigned to these jobs, and your
clients. You may use it as a client database for quick lookup
of your clients' addresses and phone numbers, and since it
is a relational database, you'll never have to enter the same
data twice. You are given complete access to the underlying
data. If you forgot to punch in or punch out, don't worry
-- it's easy to go in and add, delete, or modify any session
of time you wish on any job.
Time Tool has embedded within it the power of a full-featured
word processor. This means that you can use a full range
of text formatting options and pictures as you design your
invoices and your company's logo. You may design your logo
for invoices within Time Tool, or just paste in an existing
graphic. Time Tool also allows you to keep notes on each
client as you work. If a client calls with a change to the
job, just switch back to Time Tool, click on the notepad
icon, and enter the notes right there. You may later retrieve
these notes under the client's name. If you have questions
you need to ask the client, this is also a great way to
keep track of them.
Time Tool is a flexible and simple tool for creating invoices.
You may create an invoice automatically filled in with your
company's logo, client's address, and the billable hours
for a job that you have tracked using Time Tool. You are
completely free to modify this invoice however you wish;
change your logo, add new item lines for travel or materials,
modify the time you're billing for, whatever you need to
do. You can even create a blank invoice and fill it in from
scratch, if you need to bill for a project you didn't track
through Time Tool. Time Tool can also be used to keep a
record of when an invoice was paid and when it was printed.
Time Tool also allows you to export your invoices to text
files for easy emailing to clients. All of Time Tool's internal
data may be exported as you wish, in order to provide detailed
time reports to your clients upon demand or to integrate
with other applications.
Monthly TIMESHEETS may also be generated for specified
clients (or all clients) at any time for any month, itemizing
the time you spent each day on each project. Timesheets,
like invoices, may be printed, exported to a text file,
or sent directly to your client as an email.
While Time Tool is a very powerful utility, its power is
belied by its simple interface. To get started, just hit
a big friendly "punch in" button and Time Tool
will walk you through everything you need to do.
